Postgraduate Student Enrolment

• All students

Summer Term 2009 (Nov/Dec 2008) - Sydney

Graduate Public Health and Health Management Programs

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Please note: To commence a program of study, you must first submit your application for admission. Once your application has been accepted, the Admission Office will send you a letter, offering you a place in the program along with enrolment instructions.

The School of Public Health and Community Medicine sends out additional information to commencing as well as re-enrolling students that will help you get started and ensure your study continues as smoothly as possible.

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Frequently Asked Enrolment Questions:

1. How do I enrol once I have accepted my offer?
2. Enrolment procedures for NEW students
3. Enrolment procedures for CONTINUING students
4. What if I want to take leave from my studies?
5. How do I know what is on offer?
6. What do I do once I get to the myUNSW screen?
7. When do I enrol?
8. How do I change my enrolment?
9. When can I discontinue a course?
10. When do I get my fee statement and my student card?
11. Viewing your academic statement
12. Viewing your financial statement
13. UNIPASS and student email
14. Textbooks and Course notes
15. How do I enrol in an independent study/ project?
16. How do I enrol in a cross-institutional course?
17. How do I enrol in an individual course without applying for a whole degree at UNSW?
18. How do I obtain a credit transfer?
19. How do I enrol in a project or a major project?

1. How do I enrol once I have accepted my offer?

At UNSW, students enrol and re-enrol online using the web-based student system, myUNSW . The myUNSW Web Enrolment Guide includes step by step instructions. myUNSW is also a key source of information about UNSW services, policies and procedures. Important information for students enrolling in programs at the School of Public Health and Community Medicine is included at the top of this page.

The Admissions Office will send out details about the enrolment process to new students prior to the start of the academic session. The School will post and email information about orientation and timetables to both new and re-enrolling students prior to the commencement of each academic session.

2. Enrolment procedures for NEW students

• Details about enrolment will be sent to you approximately one month prior to the orientation day. This will include information about course offerings and also details about how to enrol. You will have the opportunity to discuss your selection at the orientation day.

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3. Enrolment procedures for CONTINUING students

• Information packages about re-enrolment, timetables and key dates are sent and emailed to continuing students prior to the start of each session. Packages are usually sent in December/January in preparation for the following academic year. Information is sent again in June with updates in preparation for Session 2. If you are re-enrolling in courses or changing your enrolment follow the instructions below. If you are a Public Health student enrolling in the project (see point 19).
• Re-enrolling students and students returning from course leave: The myUNSW site provides important information about enrolment and online services at UNSW and is also where you can login to re-enrol. To get to my.UNSW go to https://my.unsw.edu.au/

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4. What if I want to take leave from my studies?

If you intend to take leave for a session or two, you must contact your program administrator to obtain permission from the School before the census date for each session, i.e. Session 1 - 31 March; Session 2 - 31 August. Within your request please include your name, student number, postal address, program of study, and how many sessions of leave you wish to take. NOTE: you will not be able to drop your total enrolment yourself online.

5. How do I know what is on offer?

An information pack will be posted and emailed to you prior to the commencement of residential week. This pack contains a list of course offerings and a timetable for the session. The timetable is also available online and will be updated as changes occur and when venues are confirmed so please ensure that you check the site regularly.

6. What do I do once I get to the myUNSW screen?

myUNSW is regularly updated and instructions and ' How to.." steps for all functions are provided on the myUNSW site.

7. When do I enrol?

The dates for online enrolment are displayed at myUNSW. There are several important dates to keep in mind when enrolling:

• Census date - last day to drop courses without academic penalty and without being liable for fees/HECS.
  • S1 Census date: 31 March
  • S2 Census date: 31 August
• End of Week 8 of each session - last day to drop course(s) without academic penalty but still liable for fees/ HECS.

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8. How do I change my enrolment?

Once you have enrolled you can add courses to your enrolment online until the end of Week 2 of each semester. You can drop courses from your enrolment until the session census date. Variation of enrolment is governed by the same rules as discontinuation of enrolment and due dates must be observed (See point 7). for important dates to be aware of.

9. When can I discontinue a course?

The last date to discontinue a course without failure is the census date in each session. You can still discontinue courses on NSS online until the end of Week 8. Until this time you will not be penalised academically for a withdrawal, however you are still held liable for fees/ HECS for the course. If your discontinuation is the result of special circumstances you may wish to apply for reimbursement of charges for the course. In this case you should be able to show that:

• the special circumstances could not have been foreseen
• the circumstances are of such severity that you will be unable to continue the course and
• you can supply documentation to confirm the special circumstances

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10. When do I get my fee statement and my student card?

• It is each student's responsibility to verify their individual Fee/HECS/Fee-Help Liability with UNSW via their online statement and to ensure that payment is made by the relevant due date. Please be aware that UNSW due dates and Census Dates still apply, the details are on the online Statement. HECS-Help students will have their enrolment cancelled if payments are not finalised by relevant session census date.
• UNSW does not notify students of their student liability via a printed fee statement (Statement of Student Debt / Notice of Liability).
• Students must access their Statement of Student Debt via my.UNSW after logging in.
• Your full fee statement for the current semester will be shown. It is important to check that your fee and payment details are correct. If there are any errors please contact Student Centre or the Student Financials staff within 14 days of the date on the online statement. Payment instructions are available after viewing your online fee statement. You will have access to make payments via three options:
  • In person at any Australia Post office
  • Over the phone using BPay
  • On the Internet via ANZ E Gate
  Please follow the relevant instructions for your preferred option carefully.
• Online fee statements will be refreshed three times per week to reflect any changes and will be available from:
  • mid-January for Summer Session
  • approximately 3 weeks prior to commencement for S1 and S2

• Once you have enrolled please visit the Security Office in the Red Centre Building on campus to pick up a new student card. Student cards must be renewed each calendar year. This card is used as proof of identification, to borrow books and for discounts at University Union food outlets.

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11. Viewing your academic statement

When you are logged in to myUNSW you can view your academic statement which lists all courses that you have enrolled in since commencing the program and results.

12. Viewing your financial statement

When you are logged in to myUNSW you will be able to view your financial statement which lists fees incurred and payments made for the session.

Please note: The financial summary updates three times a week so changes to your enrolment will not be reflected immediately.

13. UNIPASS and student email.

• All students will be required to obtain a UNIPASS password to access myUNSW. This allows students to view results, check financial statements, re-enrol each session and update their contact details. The UNIPASS also enables students to access their student email account which is allocated on enrolment.
• Please see the Student IT Helpdesk Website for more information about the UNIPASS. The office is located on Level 2 of the UNSW library and can be contacted by phone on 02 9385 1777 or by email to servicedesk@unsw.edu.au.
• All enrolled students are allocated a student email account. Important information is sent to student email accounts, in particular details about fees, enrolment and results. To access your account go to the unimail website and logon in using your username ie - 'z' followed by your student number and your password ie your unipass.
• Please note that if you are not using your student email account currently, it is important to arrange for your student account to forward to the account of your choice. This is called setting your 'mail destination.' In order to set your mail destination, simply visit https://wombos.unsw.edu.au/diy click on do it yourself pages. You will be prompted with a login window. Type in your username (zstudent number) and UniPass. Click on “more information/change delivery location". You may then alter the address to which your email is delivered.

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14. Textbooks and Course notes

Please ensure that you obtain a copy of your course notes before your first class or workshop or before Week 1 if your course has no face-to-face component. If you are unable to obtain a copy of the course notes before the first class, please ensure that you download the course outline by following the course links from the School course description and availability webpageHU and bring it to class.

Complete sets (includes outline, course notes and readings) of course packs for Public Health and Health Management courses will be made available approximately one week before start of semester for purchase in printed format from the UNSW Bookshop. To locate course notes and textlists for individual courses, visit the Bookshop website, click on ‘SPHCM Textlist’ on the right hand side under ‘Special Textlist Pages’, and type in the course code of your course, for example - for PHCM9012 Health Promotion, type PHCM9012. If required, the Bookshop will mail course notes for a fee.

Course notes in electronic format are also posted in the resources section of the online course on My eLearning Vista. Readings (and some course notes) are often made available progressively through the semester. To access your notes and readings, you need to be enrolled in the course, and have a valid UNSW Student ID and UNIPASS to log in - (see enclosed flyers on UniPass and My eLearning Vista). Please allow 24-48 hours after enrolment in a course for your access to Vista to be activated.

Please note: Students enrolled in Clinical Education programs will be sent information about course notes at the start of each semester

15. How do I enrol in an independent study/ project?

To enrol in an independent study please submit an Application to undertake an Independent Study form which has already been approved by your supervisor to your program administrator. The administrator will process your enrolment - you are not able to do so yourself via myUNSW as approval must be given by the School. Find out more about independent studies.

16. How do I enrol in a cross-institutional course at another university?

• This means applying to enrol in individual courses at another institution, and requesting credit towards your degree at SPHCM.
• To enrol in a cross institutional course you will need to contact the relevant institution for information about their course offerings, cross-institional application procedures, deadlines, fees and also obtain approval from the relevant academic department.
• You will also need to obtain approval from the Postgraduate Coordinator at SPHCM by providing a course description including the credit value of the course, an outline of the assessment required and details about the degree program of which the course is a part. Please forward this information to your program administrator at UNSW who will contact you regarding the outcome of your request.
• On completion of your cross-institutional study, please provide a copy of your result notice to your program administrator so that the credit can be noted on your academic record at UNSW.
• Note that you may be liable for tuition fees at the other institution even though you may eligible for HECS-Help or FEE-Help contributions at UNSW.
• MPH Students who are interested in undertaking Public Health electives at University of Sydney can view MPH elective course outlines and timetables online.

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17. How do I enrol in an individual course without applying for a whole degree at UNSW?

• This type of enrolment is called non-award enrolment. There are two types of non-award enrolment:
• Voluntary enrolment - This means applying to enrol in individual courses without applying for a whole degree.
• Cross-institutional enrolment - This means applying to enrol in individual courses at SPHCM and requesting credit towards a degree that you are enrolled in at another institution.
• It is important to ensure that you have approval from your home institution and from UNSW. UNSW application forms and information for applicants are available on the UNSW website.

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18. How do I obtain a credit transfer?

• You may apply for a credit transfer on the basis of relevant postgraduate coursework previously completed within the last 10 years. Credit will be granted for up to 50% of the total credit value of the program requirements. For example, an MHM requires 48 units of credit (UOC) for completion, therefore, the maximum amount of credit transfer allowed would be 24 UOC.
• You may be granted credit up to 100% for courses completed in earlier programs in a sequence of UNSW articulated programs.
• To apply for a credit transfer, please supply your program administrator with a course description including the credit value of the course, the assessment required and your results.
• To be considered for credit, the course(s) need to be:
  1. relevant to the program area
  2. undertaken at postgraduate level
  3. completed satisfactorily
• Any credit granted must be consistent with requirements for progression in the relevant program at UNSW and must be approved by the program authority.

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19. Students enrolling in an MPH project or a major project within the MPH (Extn) or MHM (Extn)

• You will not be able to enrol yourself in the project online. When you have selected a suitable topic, you need to then draft a brief proposal (one page) outlining the problem to be addressed, project aims and suggested methodology, and send it to your potential supervisor for consideration as an email attachment. Please take a look at the Project Guidelines for Students and Supervisors for further details about the project requirements. You may contact Alan Hodgkinson for academic advise and assistance if you are having difficulty in identifying an appropriate supervisor.
• Once approval has been granted please email your request to enrol within the appropriate enrolment period to your program administrator:
  • Public Health Programs: Tessalonica Ho
  • Health Management Programs: Sonal Bhalla
• Please include: name, student number, supervisors’ name, topic and whether you wish to enrol for the whole project in one session or half time, that is, over two sessions.

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